Submissions

Submit a Calendar Event
Submit a PSA Request

Calendar Submission Guidelines

Each weekday at 8:00 am, noon, and 5:00 pm (6:00 pm on Fridays), KPTZ reads a list of the day’s events. It is our hope that everyone in our listening area that has an event to share will submit a listing to calendar@kptz.org or fill out our online submission form no sooner than two weeks ahead. In the subject line of your email, first post the date of your event followed by the event’s name.

Right now we do not have a community calendar on the weekends, but we do read highlight weekend events on Friday.

We do not read press releases or lengthy announcements. All submission must be edited with a short description of the event, date and time of the event and contact information for our listeners who seek more information.

We endeavor to keep the total calendar time to five minutes, so some days we may fill the time with names and descriptions, while on busy and full days we cut things down. We try to include everyone, however the purpose of our community calendar is to promote community activities for family and fun, educational community events, and community entertainment venues. The community calendar is not for ongoing advertisement of events. For ongoing promotions, please see our underwriting section for more information.

A calendar listing is different from a Public Service Announcement. A PSA can only come from a non-profit and may be read ahead of time to alert people to an event that is coming up. PSAs can also be more general; see the PSA policies for further clarification.

KPTZ hopes that this community service will assist you in getting the word out about your event.


Demo Submission Guidelines

A KPTZ show proposal requires the following three components.

1. Demo

  1. Submit a program demo or work sample on CD, in a .wav or MP3 format file. Samples do not need to be longer than 15 minutes.
  2. Produce your demo with the best equipment you can, preferably edited on a computer. Audacity is a free audio editing program available on the web. In the future we will have training sessions, editing and coaching to help you mold your work into broadcast-ready material.
  3. For live DJ work, submit recordings that are captured as “live” as possible and are not highly edited. The same applies for in-studio interviews. News and documentary will of course be highly edited.
  4. Please include our station ID every 10 to 15 minutes, “You’re listening to KPTZ 91.9 FM, Radio Port Townsend. I’m your host …” Provide a list of the music you are playing in your demo including artist, title, album and date. You can also have public service announcements.

2. Show Information

    1. Explain the show’s mission. Do you have a title in mind?
    2. Be as detailed as possible, explain your show’s content and provide a sample playlist of music/artists (20 minimum), the subject areas for discussion, news to be covered, or topics to be explored (10 minimum). Do you have access to enough material?
    3. Describe how your show will be relevant to the KPTZ community.
    4. Let us know if you envision this as a weekly, monthly, or occasional show. Will you be available for at least the next 12 months?

3. Contact Information

      1. Provide your name, address, day and evening phone numbers, email address and the names of other people involved in the show.
      2. Describe your background and any prior media experience (TV, radio or print) listing when and where you worked.
      3. Let us know if you, or any other members of your team are under 21 years of age.

Email your show demo and proposal or any questions to Larry Stein, Program Director with “Show Proposal” in the subject line. Or mail your demo CD/tape and proposal to:

Larry Stein, Program Director
KPTZ Radio Port Townsend
PO Box 2091
Port Townsend, WA 98368


PSA Submission Guidelines

A PSA, or public service announcement, is a short, informative message traditionally relayed by media outlets in the public interest. PSAs are provided by local institutions and are intended to raise awareness and promote opportunities to enhance quality of life. They are relevant to the KPTZ audience and typically include health, safety and charity, benefits and emergency announcements. Public Service Announcements are designed to provide information from the community’ non-profit, that is, 501(c)(3) organizations. Submit your PSA using our online submission form at least two weeks in advance.

Please note that PSAs are not advertisements and are not underwriting messages. They do not market a product or an endeavor.

KPTZ considers submissions that:

  • Are not related to candidates running for political office, have a political agenda or directly represent a specific religious denomination, faith, or point of view.
  • Do not solicit funds, solicit volunteers to solicit funds, or promote a “members only” event.

If you qualify, here’s what to do:

Write an announcement that is 20 seconds or less. Your announcement will be recorded here at the studio. Be sure you have your submission edited with the information you need stated, we do not do PSA editing from articles submitted.

  • It cannot use qualitative language such as “this unjust war,” “award-winning jazz trio,” or “unbeatable service.” However, if an individual or a group has received a specific and well-known award, that may be included.
  • It cannot mention prices or discounts of any kind. It cannot say that something is “free” or that “donations are accepted.” You may, however, say something like “proceeds from this event benefit such and such” or that a class is “fee-based.”
  • It cannot include a call to action (e.g. “don’t miss it,” “get your tickets now,” “join the march”).
  • Must include a date, time, location and contact information.
  • It should avoid potentially difficult-to-pronounce words or provide a pronunciation guide.
  • It should be written in the third person, using short, upbeat sentences in a conversational tone.
  • Submit your announcement at least TWO WEEKS prior to the time you want it to air.
  • Submit your copy in the body of an email to psa@kptz.org. Put a start date and end date in the subject line.

Sample PSAs

Northwest Kidney Centers holds its 9th annual Breakfast of Hope fundraiser on May 19th at Seattle’s Westin Hotel. The event features illusionist and three‐time kidney transplant recipient Michael Grasso. Registration and more information at nwkidney.org.

On Saturday, June 4 at 7 p.m. the PT Songlines Spring Sing takes place at the Cotton Building, 650 Water St. The concert includes songs from around the world, audience participation pieces, and new works. All proceeds will go to educate young women in Uganda.

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